About the NATS 2.0 Portal Establishments Manual 2023
The NATS 2.0 Portal Establishments Manual 2023 provides a detailed guide for establishments on utilizing the National Apprenticeship Training Scheme (NATS) 2.0 Portal. This scheme, a key initiative by the Government of India, aims to skill Indian youth in various trade disciplines through practical, hands-on On-the-Job-Training (OJT) for Graduate, Diploma, and Vocational certificate holders. The training duration typically ranges from 6 months to 1 year. This manual outlines the critical role establishments play in posting apprenticeship advertisements and managing the entire apprenticeship lifecycle through the portal.
Key Modules and Functionalities
The NATS 2.0 Portal offers several modules designed to facilitate apprenticeship-related activities for establishments. These functionalities streamline the process from registration to stipend reimbursement.
- Registration: Initial setup and creation of an establishment account.
- Profile Filling: Completing detailed establishment information.
- Apprenticeship Advertisement/Bulk Contract Creation: Posting requirements for apprentices or creating multiple contracts simultaneously.
- Application & Interview Management: Handling student applications, shortlisting, and interview processes.
- Contract Management: Creating, amending, novating, and terminating apprenticeship contracts.
- Filing Record of Progress (ROP): Quarterly submission of apprentice progress reports.
- Stipend Claim: Process for claiming reimbursement for stipends paid to apprentices.
Establishment Registration Process
Establishments must register on the NATS 2.0 Portal to engage apprentices. The registration process involves providing preliminary details and selecting a reimbursement option.
Registration URL: https://moenats.aicte-india.org/establishment_register.php
Establishments can choose one of two registration options:
- Reimbursement: Opting for full or partial reimbursement of stipends paid to apprentices during their contract period.
- Non-Reimbursement (LITE VERSION): Confirming that no reimbursement will be sought for stipends paid.
Key details required during registration include:
- Total manpower (regular, contractual, casual, outsource).
- Sector and sub-sector of the establishment (central, state, private).
- PAN/TAN and Udyog Aadhaar number details.
- Nature and year of establishment.
- Head details (name, designation, contact number).
- Registered office address.
- Login credentials (contact person name, designation, email ID, mobile number, password).
Profile Completion and BOAT Approval
After initial registration, establishments must complete their detailed profile, which involves several steps before receiving approval from the Board of Apprenticeship Training (BOAT).
- Basic Details: Reviewing and confirming the information provided during registration.
- Infrastructure for Training: Providing details about training officers, lecture halls, technical libraries, hostel facilities, canteen, transport, and involvement in production activities.
- Bank Information & Account Details: Submitting payment and receiving bank account details, including IFSC code, branch name, account number, and account holder name. Establishments taking reimbursement must provide these details.
- Upload Documents: Uploading necessary files such as company logo, certificate of incorporation, latest IT Return copy, structured training module, and PAN/TAN.
- Add Location: Adding details for any sub-locations, including manpower requirements for each.
- Requirement Details: Specifying the educational qualification-wise number of apprentices required, differentiating between those needing reimbursement and those not.
Once the profile is complete, it is submitted for a two-step approval process by BOAT officers. The status of the submission, including any remarks, is visible on the portal dashboard.
Onboarding Students
Establishments can onboard students as apprentices through two primary methods:
Posting Apprenticeship Advertisement
This method involves establishments posting advertisements for apprenticeship positions, which students can then apply for.
- Advertisement Creation: Establishments post advertisements specifying educational qualification, location, skill, gender, year of passing, and other criteria.
- BOAT Approval: Advertisements are reviewed and approved by BOAT officers before being visible on student dashboards.
- Application Management: Establishments can manage applications by shortlisting, waitlisting, calling for interviews, selecting, or rejecting candidates.
Bulk Contract Creation
For establishments that prefer to select students through their own processes, the bulk contract creation functionality allows them to onboard multiple students efficiently.
- Student Enrollment ID Entry: Enter one or more student enrollment IDs.
- Training Details: Fill in training details, period of training, joining details, and stipend information.
- Contract Request: Submit the contract request, which is then sent to the students for acceptance and subsequently to BOAT for final approval.
Contract Management
After an establishment initiates a contract, the request goes to the student for acceptance, followed by BOAT approval.
- Student Acceptance: Students must accept the contract request from their dashboard.
- BOAT Approval: Once accepted by the student, the contract is sent to BOAT for final confirmation.
- Contract Creation: Upon BOAT approval, the contract is successfully created, and the student becomes an apprentice with the establishment.
Establishments have options regarding student retention post-apprenticeship:
- SEC 22(A): Student is retained as an employee in the same establishment.
- SEC 22(B): Student may or may not be retained as an employee.
Quarterly Filing of Record of Progress (ROP)
Establishments are required to file the Record of Progress for every student each month, which is aggregated quarterly.
There are two methods for filing ROP:
- ROP through Portal: Directly filling the progress details for each student on the portal for the selected month.
- Excel Upload: Downloading an Excel template, filling in the ROP details for multiple students, and then uploading the completed file for bulk submission.
Upon submission, the ROP is sent to BOAT for approval.
Claiming Stipend Reimbursement
Establishments can raise stipend claim requests for reimbursement.
- Initiate Claim: Select the financial year and the number of students for whom the claim is being raised. The portal displays students whose ROP for at least a quarter has been filed.
- Select Students: Check the boxes for the students whose claim is to be requested.
- Review Stipend Details: The portal displays the student's stipend details, including paid amounts for each month.
- Final Submit: Click "Save" to submit the final claim request.
- Claim Form Generation: A stipend claim form is generated upon final submission.
The stipend claim then undergoes a scrutiny process by BOAT officers, including validation by junior accounts officers, director approval, bill generation, voucher generation, and finally, money transfer to the establishment's bank account. Establishments can view the status of all their stipend claims on the portal.
